A deposit of £200 (the initial rental deposit) is payable at the time of booking. Confirmation of a booking will be effective only when this payment has been received. The balance of the rental, as well as a £200 security deposit (to cover any damages etc), must be paid to the proprietor no later than two calendar months before the start of the rental.
If two sets of keys are required and additional £100.00 security deposit will be payable. Failure to pay the rental balance and the security deposit gives the proprietor the right to cancel the booking and the client may forfeit the initial rental deposit (please see cancellation charges below). The client will not be paid any interest on either the initial deposit or the security deposit. We recommend that all persons in the party are covered by insurance including, but not limited to, personal possessions, illness, holiday cancellation or accident. The security deposit will be refunded by bank transfer, less any deductions, within 1 week of departure, or, in cash sterling upon departure or via Paypal for overseas visitors.
Electricity, Heating and WIFI are included in the rental fee (please also see Eco Terms below) The internet connection is provided free of charge, however, we cannot guarantee availability for reasons beyond our control.
All payments can be made by cheque (payable to S Jubb), bank transfer to the proprietor’s bank account, or in GBP via a Paypal invoice (Paypal processing fees apply). You will be debited with all bank charges due to cheque negotiations, currency exchange charges and foreign bank account transfer charges, and such charges will be deducted from your security deposit..
Any cancellation for whatever reason must be e-mailed or confirmed in writing to:
LINDEN COTTAGE, STREATLEY, BERKS, RG8 9NB.
If the rental is cancelled earlier than two calendar months before the rental is due to begin, the initial rental deposit will be forfeited unless the proprietor can re-let the property without loss to the proprietor. Any shortfall in re-letting will be forfeited from the rental deposit. If the property is successfully re-let the initial rental deposit will be refunded less any associated costs such as additional advertising.
If the rental is cancelled at any time within the two calendar month period before the rental is due to commence, the client will forfeit the initial rental deposit. The rental balance payment, excluding the security deposit, will also be forfeited unless the proprietor is able to re-let the property without loss to the proprietor. Any shortfall in re-letting will be forfeited from the rental. If the property is successfully re-let, the initial rental deposit, the balance of rental payment and security deposit will be refunded less any associated costs such as additional advertising.
ALTERATIONS AND AMENDMENTS
The start and departure dates under this Licence to Occupy cannot be changed without the agreement of the proprietor, and a new contract will be required. The client may be liable to forfeit the whole or part of the initial rental deposit under the original contract at the discretion of the proprietor.
Bed linen is included in the price of your rental. This consists of one duvet cover, sheet and pillowcases for each bed/bed settee per week. For bookings of 14 days duration or more, you will be provided with a mid stay change of bedding. We do not supply cot bedding. TOWELS ARE NOT PROVIDED OR INCLUDED IN THE RENTAL, however, exclusively for guests arriving on flights, towels may be hired @ £3 per person which includes a bath sheet and hand towel. Hire charges will be deducted from your security deposit. Basic essentials for example, toilet roll, liquid soap and washing up liquid are provided on arrival with our compliments to tide you over. However, as a self catering property, no further provisions will be provided.
As a self catering property, a charge of £50 for cleaning will be deducted from the security deposit if you do not leave the property in the same clean and tidy condition as you found it (cleaning materials provided). Please refer to the check out procedures as detailed in the Welcome Brochure before departure.
Strictly NO SMOKING and NO PETS are allowed within the property or curtilage.
Arrival Times – after 3.30pm (Arrivals after 6.00pm strictly by prior arrangement. The Client is required to advise the proprietor of any changes to the arrival/departure time, otherwise we cannot guarantee to be available for access/departure).
Departure Times – before 10.00am latest.
The number of persons sleeping in the property may in NO circumstances exceed 8 persons or, those specifically named on the booking form for any period during the rental. The named guests are not interchangeable during the period of stay. The number of persons present in the property at any time may not exceed 8 persons. Any additional overnight guests not named on the booking form will be charged at £30.00 per person per night. Any additional overnight guests exceeding the maximum occupancy will be charged at £50.00 per person per night and the whole party will be required to leave immediately. The property is hired strictly on the basis that the accommodation is for sole holiday use by the named party and that no right to remain in the property exists, for the party or any person allowed into the property by him/her. No automatic right exists for any persons not named under this agreement to be on the premises and may not be left alone in the property unless accompanied by a party member aged over 18. The party leader undertakes responsibility for any visitors' behaviour and ensures that any visitors comply with the terms of the rental. Children aged under 16 may not be left alone in the property at any time. Parking provision is for the party only (2 spaces). Any guests’ visitors are required to park outside the curtilage of the property where there is additional off road parking. The property may not be used as a venue for any form of entertaining, meetings or parties. Any excessive noise, nuisance to other guests, the proprietor or neighbours, or illegal activity before or during the Licence to Occupy will cause the proprietor to terminate the agreement without compensation or refund. The client shall be liable for any costs incurred as a result of any delayed departure beyond 10.00am, or as a result of leaving the cottage or any of its equipment/contents in a condition which delays the arrival of incoming guests.
The client will pay for any costs incurred and any damages caused by any persons in the party, to the property and its contents during the occupancy. The security deposit must be paid on account of breakage or damage, cleaning, excessive maintenance beyond reasonable wear and tear, excessive use of electricity, loss of keys and any other costs, which may be applicable. Any damages or loss to the property or its contents should be notified to the proprietor immediately and before departure. The client is responsible for the security of the property during the stay and must ensure that all windows (including the Velux windows) are closed and doors are locked when absent from the property. Failure to do so could result in a claim against you in order to recover any losses to the property and its contents. Valuables must not be left on display. Please ensure that all valuables are covered by your own household insurance policy.
The proprietor cannot be held liable for any loss or damage to belongings, or injury sustained by the hirer or member of his/her party during their stay, except caused by any act, omission or breach of common law duty of care under the Occupiers Liability Act 1959 by the proprietor. Vehicles and contents are left at owners’ risk.
If for any reasons beyond the control of the proprietor, the property reserved is unusable or unavailable, the proprietor undertakes to refund all payments made by the client but will not be liable for any further obligations or claims by the client. The proprietor will not be held liable in the event that any advertised amenity, equipment or service becomes or is unusable during the Licence to Occupy due to reasons beyond our control or to force majeure.
The proprietor reserves the right to inspect the property as necessary during the Licence to Occupy, giving reasonable prior notice. No prior notice will be given if access is required for emergency reasons e.g. urgent repairs, power failure or to close windows left open during guests’ absence.
ECO TERMS & CONDITIONS
The property incorporates renewable technologies, including under floor heating, an air source heat pump, and a heat recovery system. The system is highly efficient and operates on the basis that the property is sealed and highly insulated to reduce heat loss. The heat recovery system continually supplies fresh air for a draft free and comfortable environment, negating the need to open windows except in warm weather. The client agrees to adhere to the simple instructions as detailed in the Welcome Brochure for the proper use of the property and its facilities, in order to maximise the efficiency of the services provided. Failure to follow the simple instructions, such as not opening windows during the winter months whilst the heating is in operation, or leaving lights on unnecessarily may result in energy consumption be deducted from your security deposit.
Should any issues arise during your stay you are required to report this immediately and before departure in order that the proprietor may attempt to rectify.
These conditions and any contract to which they apply are governed in all respect by English law and the English courts only shall have jurisdiction in relation to any claim or dispute arising out of, or connected with them.